Standing Committees

Each of these committees listed below can use YOUR help with their work. Join the one that you have an interest in serving. If you have any concerns regarding issues relating to a specific committee, you may contact the Committee Chair(s) as listed below.

From the list below, select the Standing Committee you would like to review:

Audit Committee
Building and Grounds Committee
Call Committee
Christian Education Committee
Church Council Executive Committee
Congregational Care Committee
Finance Committee
Mutual Ministry Committee
Nominating Committee
Outreach Committee
Personnel Committee
Stewardship Committee
Worship and Music Committee
To view the Members of each committee, go to the “2017 Committee Assignments.  Since this is in the “For Members Only Section,” you will need to have the password to this section in order to access it.

 

Building and Grounds

Building and Grounds – Keith Harris, Chair, Keith’s email

This Committee shall consist of a minimum of five (5) members of the Congregation. The Council will appoint one of its members as a Committee liaison with voice but no vote. The Council member will serve the Committee as an advisor, an advocate, and to augment the Chair’s communication between their Committee and Council. This Committee will select a chair from among the regular Committee members. This Committee shall be responsible for supervision of use, repair, and/or replacement of the church grounds, building and equipment, and all other real property of the Congregation. Specifically, it shall provide maintenance as necessary and provide for custodial care. It shall enlist help as available, contract work as approved by the Church Council and Congregation and maintain an inventory in cooperation with the Finance and Audit Committees. Budgeted items under building care and replacement limit this Committee’s authority. The Committee shall revise, as necessary, the Building Use Policy.  In addition, this committee is responsible for Office & Administration which includes, but is not necessarily limited to,  software system(s), office supplies, copier, furniture, chairs and tables, etc.

 

Christian Education Committee

Christian Education – Tom Hollopeter, Chair, Tom’s email

This Committee shall consist of a minimum of five (5) members of the Congregation. The Council will appoint one of its members as a Committee liaison with voice but no vote. The Council member will serve the Committee as an adviser, an advocate, and to augment the Chair’s communication between their Committee and Council. This Committee will select a chair from among the regular Committee members. The Committee will provide programming leadership for all ages – in teaching, learning about, and exhibiting the Christian faith; and planning, overseeing, and promoting educational activities within the Congregation. The Committee will also assist in creating and providing avenues for participation in small groups, classes, retreats, activities, etc.; establish policies, guide program planning, and coordinate all youth ministry programs. They will establish programs and events for family and adult Christian education; provide leadership and assistance with youth activities; aid in maintaining and implementing children’s Sunday School and Vacation Bible School, including the recruitment of teachers, assistants, and others for the Christian education programs; and assist in enlisting, equipping, and motivating leaders to carry out the Christian education work of the Congregation.

 

Call Committee

This Committee shall consist of a minimum of six voting members. The number of members should be dictated by the demographics of the congregation.  The members shall be recommended by the Church Council and approved by the Congregation. Membership will terminate upon installation of the newly called pastor.  The Chair of the Committee is selected by the Committee.  The Committee Chair will serve as the liaison with the Church Council making monthly reports until a new pastor has been employed.  This Committee shall contact the Assistant to the Bishop for Ministry and Ecumenism (ABME), who will serve as the committee’s primary contact with the NALC.  Each committee member is encouraged to download and become familiar with the Call Process as outlined by the NALC (See www.thenalc.org-call-process).  The committee will develop and prepare a Congregational Profile.  The Committee is encouraged to review previous Congregational Profiles.  The Committee will review candidates and recommend, after being approved by the Church Council, a candidate for Call to the Congregation.  The NALC ministry office will provide an Official Letter of Call and a Compensation Agreement to the candidate approved by the Congregation.  It is extremely important that the Committee maintains STRICJT CONFIDENTIALITY during the process and keeps the Council updated

 

Outreach Committee

Outreach Committee. Local Outreach-Beth Armstrong & Linda Eichmann, Co-Chairs, Beth’s email and Linda’s email and National/International Outreach-Kraig Olejnizak, Chair, Kraig’s email

This Committee will focus on the external ministries of ELC and be organized into two subcommittees, 1) Local Outreach and 2) National/International Outreach. Local Outreach will focus on local community programs or ministries, such as, but not limited to, a) Cooperative Emergency Outreach (Brews for Blessings); b) The Outback (Chari-o-ke); c) Peace at Home Family Shelter; d) Seven Hills Homeless Center; and e) Quilted Devotions. National/International Outreach will focus on special programs or ministries with national or international appeal, including funding for the NALC. These programs will be developed by this subcommittee and approved by the Outreach Committee. The subcommittees will evaluate all programs and ministries each year during the annual budgeting process to determine if deletions, changes or new areas are needed. Any changes or additions will be approved by the Outreach committee and subsequently approved by the Church Council. Each Subcommittee will have a leader elected by their respective subcommittee members. These subcommittee leaders and two representatives from within each subcommittee will serve as the leadership team for the Outreach Committee. These members will elect a chair for the Outreach Committee which may be one of the members of the Outreach Committee or any other member of the congregation who has consented to serve as Committee chair. The Council will appoint one of its members as a Committee liaison with voice but no vote. The Council member will serve the Committee as an adviser, an advocate, and to augment the Chair’s communication between their Committee and Council. It is expected that the subcommittee leaders will work together on an annual church calendar to coordinate when and how individual/fundraising events for each of the subcommittees that will minimize conflicts in scheduling and congregational overload in requests for contributions. There will be a “Contingency Fund” allocated to the Outreach Committee as part of the budget each year. This Contingency Fund will be utilized at the discretion of the Committee for urgent or emergency needs identified by one of the subcommittees or for any other need identified by a member of the congregation which is brought to the Committee for consideration. All expenditures must be approved by a majority of the members of the Outreach Committee after also being considered by members of each subcommittees and reported to the Council monthly. The Outreach Committee will only review requests affecting organizations and not individuals. ELC does not have the infrastructure to support requests from individuals for personal assistance.

 

Congregational Care Committee

Congregational Care Committee – Penny Storms, Chair, Penny’s email

This Committee will focus on internal ministries of ELC. The ministry groups are, but are not limited to a) Dining Out, b) Book Club, c) Congregational Meals, d) Secret Sisters, and e) Social Events. These ministry groups will be evaluated each year during the annual budgeting process to determine if deletions, changes or new areas are needed. Any changes or additions will be subsequently approved by the Church Council. Each ministry group will have a leader elected by the specific ministry group. The ministry group leaders will serve as a leadership team and will constitute the Congregational Care Committee. The Council will appoint one of its members as a Committee liaison with voice but no vote. The Council member will serve the Committee as an adviser, an advocate, and to augment the Chair’s communication between their Committee and Council. The group leaders will elect a chair of the Congregational Care Committee which may be one of the group leaders or any other member of the Congregation who has consented to serve. It is expected that the ministry leaders will work together on an annual church calendar to coordinate when and how events for each of the ministry groups will occur to avoid conflicts in scheduling. Individuals may serve on more than one ministry group and may serve on both the Congregational Care and Outreach Committees.

 

Finance Committee

Finance Committee – Don Catanzaro, Chair, Don’s Catanzaro email

The members of the Finance Committee shall be the President, President-Elect, Financial Secretary, Treasurer, and a minimum of three (3) members of the congregation. The Committee shall elect a chair from among its members. The Treasurer or Financial Secretary are not eligible to serve as chair. The Council will appoint one of its members as a Committee liaison with voice but no vote. The Council member will serve the Committee as an adviser, an advocate, and to augment the Chair’s communication between their Committee and Council. This Committee will meet as necessary to fulfill its statement of purpose. This Committee shall be responsible for accurate and prudent financial budgets and records and shall serve as the interface among the Treasurer, the Church Council, and the Congregation. As responsible financial stewards, the Committee shall prepare a draft budget for the subsequent year. The budget must include the Congregation’s support of the wider ministry conducted on its behalf by the North American Lutheran Church. They shall submit a budget to the Church Council for its approval at least 90 days prior to its presentation to the Congregation at the Fall Meeting during the fourth quarter. The Committee shall provide oversight for all the financial affairs of the Congregation to ensure that they are being conducted efficiently, giving attention to the prompt payment of all obligations and to the regular forwarding of designated benevolence funds. The Memorial and Gift Subcommittee will be comprised of the Chair of the Finance Committee, Financial Secretary, Treasurer, Church Council President-Elect, and a minimum of one member of the Congregation The Pastor and Church Council President shall serve as ex officio members with voice but no vote. The committee will elect a chair from among the membership of the committee. This Committee shall be responsible for supervision, coordinating and executing polices relating to the Gift Acceptance, Memorial Gift and Endowment Fund Policies. When any Memorial and Gift policy is modified, it shall be approved by the Church Council, and submitted to the Congregation for adoption.

 

Audit Committee

Audit Committee – Alisa Parker, Chair, Alisa’s email

The Audit Committee shall consist of a minimum of three (3) voting members elected by the Church Council. Audit Committee members shall not be members of the Church Council. Their term of office shall be three years with one member elected each year. Members shall be eligible for re-election. The Council will appoint one of its members as a Committee liaison with voice but no vote. The Council member will serve the Committee as an adviser, an advocate, and to augment the Chair’s communication between their Committee and Council. The Audit Committee is responsible for conducting an internal audit of financial records and best business practices. It shall provide for annual audits or reviews of the accounts of the Treasurer and the Financial Secretary as well as the accounts of all organizations within the Congregation. The audit will be conducted annually, or more often if deemed necessary, by this Committee or as directed by the Church Council. The internal audit of the previous fiscal year’s financial records will be completed, and a formal report submitted to the Church Council by their August or September meeting. At the subsequent Church Council Meeting this committee will make an oral presentation to the Council and answer questions. The Committee will provide a final written report to the Congregation at the Fall Congregational meeting. This Committee will also ensure that an independent external audit is conducted periodically.

 

Mutual Ministry Committee

Mutual Ministry – Chair will be named when staff position(s) are filled.

(In the absence of a Mutual Ministry Committee, these duties shall be fulfilled by the Executive Committee.) The number of members to be commensurate with staff size, usually one for each staff person. The Council will appoint one of its members as a Committee liaison with voice but no vote. The Council member will serve the Committee as an adviser, an advocate, and to augment the Chair’s communication between their Committee and Council. A Committee member may also be called upon with Christian love to listen and clarify concerns of one or more staff members. Their term of office shall be two years with three members to be appointed each subsequent year. Members of this Committee will be recommended by the staff and approved by the Church Council President. The Committee shall maintain a relationship of trust and empathy towards the staff if this Committee is to maximize its purpose. Therefore, the Committee must not be placed in a position of power over the staff, which is the function of the Church Council. Accordingly, this Committee shall neither have responsibility for job descriptions, interview of job applicants, conduct job evaluations, determine salary levels, nor set vacation or sick-pay policies. This Committee shall subscribe to a strict discipline of confidentiality (i.e., everything discussed, inferred, or observed is never mentioned to anyone – including spouses) both during and after their terms; meet three (3) times a year with individual staff members (i.e., January, May and September); be available at the request of any staff member; pray for each staff member; and be an advocate for each staff member.

 

 

Nominating Committee

Nominating Committee – Kraig Olejniczak, Chair, Kraig’s email

This Committee shall consist of a minimum of three voting members of this Congregation, one of whom, if possible, shall be an outgoing member of the Church Council. Members shall be elected to two-year staggered terms with the possibility of renewal for a second consecutive two-year term. The Council will appoint one of its members as a Committee liaison with voice but no vote. The Council member will serve the Committee as an adviser, an advocate, and to augment the Chair’s communication between their Committee and Council. By the end of January of each calendar year, the Committee members shall be recommended by the President, approved by the Church Council, and shall be elected at the Congregational Meeting during the first quarter. If a vacancy occurs on this Committee, the President shall recommend a replacement and be approved by the Church Council.

 

Personnel Committee

Personnel Committee – Bill Ruby, Chair, Bill’s email

(In the absence of a Personnel Committee, these duties shall be fulfilled by the Executive Committee.) This Committee shall consist of the President, who chairs this Committee, President-Elect, and a minimum of three other members who shall be appointed by the Church Council. The three other members shall be from the Congregation with at least one having personnel and/or supervisory background experience when possible. The Council will appoint one of its members as a Committee liaison with voice but no vote. The Council member will serve the Committee as an adviser, an advocate, and to augment the Chair’s communication between their Committee and Council. The congregational members shall be appointed to three-year staggered terms with the possibility of renewal for a second consecutive three-year term. Congregational members shall be announced at the congregational meeting during the first quarter. The Personnel Committee shall develop and update personnel policies and manuals, job descriptions, and personnel evaluation protocols as necessary, and review them with all staff. The Personnel Committee shall be responsible for developing and monitoring employee benefits including, but not limited to: salary, vacation, continuing education, retirement, personal leave time, work schedules, etc. The Pastor’s evaluation will be conducted by the President and Past President after soliciting input from the Church Council. Annual evaluations of other rostered staff and salaried lay staff will be conducted by the Personnel Committee. An informal mid-year “conversation” relating to job performance is also recommended. No Personnel Committee member shall be involved in decision(s) relating to family member(s). Nothing in this provision shall be deemed to affect the Congregation’s responsibility for the call, terms of call, or termination of call of employees who are on the roster of ELC. The duties of this Committee shall relate to all matters of concern to the paid staff. Areas of responsibility include, but are not necessarily limited to:

  1. hiring and terminating, including letter(s) of offer and termination;
  2. developing job descriptions;
  3. conducting annual performance reviews of rostered staff and salaried lay staff; and,
  4. recommending bonus/salary/wage adjustments and benefits packages.

The Committee shall refer their actions to the Church Council for final approval.

 

Stewardship Committee

Stewardship – Jerry Musick, Interim Chair,  Jerry’s email 

This Committee shall consist of a minimum of three (3) members of the Congregation with the Pastor, Financial Secretary and Treasurer serving as ex officio The Council will appoint one of its members as a Committee liaison with voice but no vote. The Council member will serve the Committee as an adviser, an advocate, and to augment the Chair’s communication between their Committee and Council. This Committee will select a chair from among the regular Committee members. This Committee shall be responsible for the solicitation of time, talents, and funds to further the mission of the Congregation. The Committee shall promote the expression of Christian faith in daily living, teach the Christian use of money, diffuse knowledge of the Congregation’s local, national, and world-wide ministries, and lead all its members to higher levels of proportionate giving for the Lord’s work. This Committee shall be responsible for conducting an annual solicitation of interests and financial commitments which provides all members an opportunity to commit a portion of their blessings (i.e., time, talents, and money). They will be responsible for the education of congregational members which will facilitate informed and grateful giving.

 

Worship and Music Committee

Worship and Music – Donna Scanlan & Paula Johnson, Co-Chairs, Worship and Music-Scanlan-email and Worship and Music-Johnson-email

This Committee shall consist of a minimum of five (5) members of the Congregation. The Council will appoint one Council member to the Worship & Music Committee as a liaison member with a voice but no vote. The liaison Council member will serve the Committee as an adviser, an advocate, and augment the Chair’s communication conduit between the Committee and Council. This Committee will select a chair and vice-chair from among the regular Committee members. This Committee shall assist the Church Council by ensuring that the services of God’s house are conducted regularly and in accordance with the liturgical practices of the North American Lutheran Church (NALC); The Committee is also responsible for the recruitment, training, and scheduling of lay volunteer assistant ministers, ushers, greeters, lectors, other worship assistants and nursery personnel for worship services. The Committee shall provide and properly maintain hymnals, supplemental songbooks, worship planning resources, and other devotional materials. This Committee will assist the Director of Music Ministry in developing, promoting the growth and welfare, and effective use vocal and instrumental talents of the Congregation. It shall arrange for the purchase, care/maintenance, and maintain an accurate inventory of all music, instruments, and other worship supplies and equipment. Altar Guild Subcommittee: Worship and Music Committee shall recruit members and oversee the duties of this subcommittee and will appoint an Altar Guild chairperson(s). The Altar Guild’s responsibilities include, but are not limited to: preparation of the Sanctuary for worship services; maintaining all communion and baptism wares, paraments and vestments, banners, and candles; and help coordinate or make special provisions for decorating the church when appropriate such as Christmas, Easter, other holidays and/or seasons of the year and special events.

 

Executive Committee of Church Council

Council Executive Committee – Spencer Armstrong, Chair, Spencer’s email

Executive Committee is authorization to act and make decisions on behalf of the entire Church Council only for those matters that have been delegated to them by the Church Council. They may be called upon to make decisions surrounding issues that arise between regularly scheduled Church Council meetings. The Executive Committee is obligated to present their actions to the entire Church Council if a decision has been made in their absence.